Terms & Conditions


An Agreement between the “Hirer” and “Logybear Campervan Hire”


Definitions -

  • Logybear Campervan Hire
  • “Hirer” – the customer who has agreed to hire the vehicle from Logybear Campervan Hire
  • “Hire Date” – means the agreed date of Hire which any vehicle is being used by the Hirer
  • “Vehicle(s)” means any vehicle provided for hire by Logybear Campervan Hire and its associated equipment


The Hirer accepts responsibility for every person in his or her party and fully agrees to the conditions of hire as detailed below:-

Hire Period -


Your quotation will be based on our standard hire period of 2-4 hours from first collection unless otherwise stated on your booking confirmation.  Logybear also offer a hire period of 5 hours should you anticipate needing more time.  Additional hours are charged at £60 per vehicle.  To avoid extra charges, please inform your photographer that photos should be taken of the vehicles at the earliest opportunity.  If the time exceeds the hire period on the day additional time is charged at £60 per hour – or part thereof (i.e 30 mins = £30).  ADDITIONAL TIME MUST BE PAID FOR ON THE DAY.


Payment -

  • A Non-refundable deposit of £100 PER VEHICLE must be paid to secure a booking, which will be deducted from the balance due.
  • Full payment must be made to Logybear Campervan Hire at least 1 week before the hire date. Failure to do so may result in the cancellation of the booking. 
  • Payment in full is required at time of booking if the hire date is within 1 week. 
  • Payment can be made via cheque, paypal, cash or bank transfer. 
  • Changes to the original booking may incur further charges (i.e additional photo stops, visit to a relative etc)
  • Reservations will be confirmed in writing by Logybear Campervan Hire once a deposit and signed contract has been received.

Cancellation Charges -

  • If a cancellation is made by the hirer the non-refundable deposit of £100 (PER VEHICLE) WILL NOT be refunded.
  • If a cancellation is made with more than 6 weeks to go before the hire date and the balance has been paid, then the balance minus the deposit will be refunded
  • If a cancellation is made within 1 week of the hire date the balance is due in full to cover loss of earnings.
  • If a part cancellation is made – i.e one vehicle cancelled from a multiple vehicle booking, the deposit on the cancelled vehicle is NOT transferrable to the rest of the booking and WILL NOT be refunded.

Vehicle Availability -

  • Logybear Campervan Hire cannot accept responsibility for adverse weather conditions, or acts by other persons or    organisations which may impact adversely on the Hire Date. All will be done to maintain appropriate standards despite difficulties outside Logybear Campervan Hire’s control.
  • Bookings can be made for winter months however the Hirer should make alternative provision if the vehicle is unable to    attend due to adverse weather such as snow or icy driving conditions. A full refund will be given only in these circumstances if a substitute vehicle is not available.  Logybear reserve the right to change a vintage vehicle to a modern vehicle if conditions are adverse and there is vehicle availability.


  • Logybear Campervan Hire will not accept responsibility for unavailability of any Vehicle due to breakdown, traffic congestion    or accident. Logybear Campervan Hire will not be liable for any losses, missed connections or functions however caused.

Vehicle Damage -

  • The Hirer is fully responsible and liable for any damage caused whatsoever inside or outside the vehicles by themselves or    any member of their party on the Hire Date.  The Hirer is liable for the total cost of the repair at a garage specified by Logybear Campervan Hire.  In addition the Hirer will reimburse Logybear Campervan Hire for loss of bookings whilst the Vehicle is out of commission.
  • The Hirer will levy a £100.00 valeting charge if any vehicle is misused through food, drink or illness to rectify the damage    caused.

Personal Belongings -

  Logybear Campervan Hire do not accept responsibility for any personal belongings left in any Vehicle. The Hirer must ensure that all possessions belonging to the Hirer or any of his/her party are removed at the end of the Hire Date. Responsibility will not be accepted for the holding/storing or safeguarding of any items left in the vehicles.

Should any belongings be required to be posted for return then the hirer will cover the cost of said postage.

Seatbelts and Restraints –

Children must remain seated at all times for their own safety and for the safety of the driver.

  • No child under the age of 3 can be carried anywhere in the vehicles due to seatbelt regulations as vintage vehicles do not have the British standard 3 point isofix seatbelts required for child seat installation

Smoking -

  • Smoking or Vaping is not permitted in any vehicle at any time whatsoever


Photographs -

  • Logybear Campervan Hire may from time to time take photographs at your event which may be used in marketing materials, social media or their own website. If you object to this please advise us at the time of booking.
  • As a courtesy we ask the Hirer to liaise with their Photographer to ensure photographs are taken with the vehicles as soon as is    convenient after the ceremony in order not to subject the Hirer to further time charges.  Additional rates are charged at £60 per hour per vehicle.
  • Additional stops for Photographs not mentioned at point of booking may incur additional charges with regards time/mileage.

Capacity -

  • A maximum of 6 passengers can be carried in each of the campervans and 3 passengers in the beetle (not including the driver).


Vehicle Breakdowns -

  • Our Vehicles are all very well-maintained and most inportantly legally PSV’d vehicles, serviced every 3000 miles and with a thorough inspection carried out before each hire. However due to their age we cannot accept responsibility for mechanical, electrical or other types of breakdowns. In the unlikely event of a breakdown Logybear Campervan Hire will make every effort to make the required repairs to get you to the church and/or assist in organising alternative transport.


  • If a vehicle was to breakdown en-route to the Ceremony we will give a full refund on that specific vehicle – limited to the value of that    booking.
  • If a vehicle was to breakdown after the Ceremony no refund will be given although we will make every effort to ensure the party    gets to their final destination
  • If a particular vehicle has suffered damage/breakdown prior to the hire date and is out of commission, Logybear Campervan Hire will notify the Hirer asap and offer an alternative mode of transport, no refund will be given in this instance if an alternative vehicle is available 
  • We would recommend obtaining your own wedding insurance

Pets -

  • Logybear Campervan Hire has a strictly NO PETS policy.


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